As a valued vendor, your role in our portal is crucial. We require at least one contact person or portal user to be specified during registration. If only one contact person is specified, this person will also be the vendor administrator. The vendor administrator can create additional portal users, enter required information, and receive email notifications from the portal. The following data is collected during registration:
- Company name (mandatory) - Company address (mandatory) - Telephone number (mandatory) - MSME Number (optional) - GST Certificate (mandatory) - Cancelled Cheque Leaf (mandatory) - MSME Certificate (optional) - Bank Account Details (mandatory) - Fax number (optional) - Internet address (mandatory) - Email of the vendor (mandatory) - Business address, if different (optional) - Main activities, e.g., main products (mandatory) - Email address for orders (mandatory) - Email address for payment transactions (mandatory) - Other fields of activity/comment (optional) - Subsidiaries (optional) - Company data per year (number of employees, turnover, investment volume, export share, R & D expenditure p.a., management, import share, turnover p.a. last three years) (optional). Personal data of the portal users: - Salutation (mandatory) - First name, last name (mandatory) - Function name (optional) - Business email address (mandatory) - Business telephone number (mandatory) - Business mobile phone number (mandatory) - Fax number (optional) - Administrator flag (the administrator receives all Orders and Payment Remittances emails by the portal). Access data of the portal users: - User ID - User Password Your data is processed to register you as a vendor portal user when initiating or executing a contract as a business partner of the Chennai Silks Group. Generally, your account will be kept for as long as necessary to fulfill its purpose. After two years of inactivity, it will be deleted. However, you or your company can deactivate your account at any time.

To create and maintain your supplier account, including details such as contact information, billing details, and order history for efficient communication and transaction management. To fulfill requests and obligations related to our partnership, ensuring that both parties meet their commitments and deliverables as per the agreed terms and conditions. To conduct auditing and monitoring of transactions and engagement, which includes reviewing and analyzing the interactions and transactions to maintain transparency and accountability. To protect the security and integrity of our websites, mobile services, and our business by safeguarding against unauthorized access, data breaches, and ensuring a secure environment for all users. To help prevent fraud by implementing measures to detect and deter fraudulent activities, ensuring a trustworthy and safe environment for all stakeholders. To update our operational and technical functionality, incorporating feedback and technological advancements to enhance user experience and system efficiency. To conduct business analysis, such as analytics, projections, and identifying areas for operational improvement to optimize processes and performance. To conduct research, development, and training opportunities, fostering innovation and skill development to adapt to evolving market needs and technological advancements. To fulfill our legal function or obligations by adhering to regulatory requirements and legal mandates concerning data collection, processing, and privacy. To the extent we process de-identified information, we will maintain and use it in de-identified form and will not attempt to re-identify it unless permitted by applicable law, ensuring the privacy and anonymity of individuals' data.

For the purpose of conducting our business activities, we share all categories of personal information that we collect with other companies, including those within our corporate family at Chennai Silks. This may involve sharing your personal information with service providers who assist us in various aspects of our business operations, such as order fulfillment, payment processing, and customer service. We want to assure you that we have strict requirements in place to ensure that our service providers maintain the security and confidentiality of your personal information and are not permitted to use or disclose it for any purpose other than providing the contracted services on our behalf. In addition to sharing personal information for routine business activities, there are exceptional circumstances where we may disclose your personal information. These circumstances include situations where such disclosure is required by law, such as in response to a court order or subpoena. We may also disclose personal information when we believe that such disclosure is necessary to protect the safety, property, or rights of The Chennai Silks, our customers, our employees, or others. This may include situations involving fraud prevention, risk management, and compliance with legal obligations. We take the privacy and security of your personal information very seriously and are committed to ensuring that it is handled in accordance with applicable laws and regulations. If you have any questions or concerns about how we handle your personal information, please do not hesitate to contact us.

The Chennai Silks will keep and retain the personal information collected about you for the duration necessary to carry out the specific purposes as outlined in this Privacy Policy or any other notice provided at the time of data collection. This retention period will not extend beyond what is required or permitted under applicable law or internal Chennai Silks policy. When the retention period ends, the information collected will be disposed of securely and confidentially, strictly following The Chennai Silks' retention policies and procedures.

The Chennai Silks ensures the protection of personal data through the implementation of reasonable information security measures, encompassing physical, administrative, and technical safeguards. Additionally, the organization employs suitable organizational and technical security measures to safeguard data against loss or misuse. The cybersecurity governance model delineates roles and responsibilities at the group level, while the instructions provide comprehensive guidance on the handling of personal data within the group. To promote privacy and security awareness, The Chennai Silks conducts awareness programs for its employees. Furthermore, when engaging third-party suppliers to provide services that may involve access to data, the organization mandates through contract that these suppliers have comparable security controls in place.

Rights of Data Subjects In the course of processing your data, you are entitled to the following rights: - The right to access, rectify, or erase your personal data. - The right to object to the processing of your data and to have the processing of your data restricted. - Particularly, you possess an unconditional right to object to the processing of your data for direct marketing purposes. - If your personal data is processed based on your consent, you have the right to withdraw your consent at any time. The withdrawal of your consent will not affect the lawfulness of the processing performed prior to the withdrawal. - The right to receive the personal data you provided in a structured, commonly used, machine-readable format (data portability). You can exercise these rights by contacting us. However, please note that these rights may be conditional or restricted, depending on the specific circumstances of the processing activities. For instance, data portability rights may not apply in certain cases.

Our vendor portal website utilizes cookies to ensure technical functionality and improve user experience. Cookies are data records automatically generated by your browser and stored on your device (e.g., laptop, tablet, mobile) when accessing our site. They pose no threat to your device and are devoid of viruses, Trojans, or malware. Cookies store device-specific information but do not directly identify individuals. We exclusively employ technically essential cookies. For instance, session cookies enable us to recognize your visits to specific pages within our vendor portal during your session, and are deleted upon logout or session expiration. or the session expires.

As a user, you are integral to the security of your account. Certain sections of the website may necessitate registration and login. It is your duty to protect your username and password, as well as to oversee all activities on your account. Moreover, any correspondence received on the website under your login is deemed valid. Should you suspect unauthorized use of your login, please promptly inform us.

The privacy policy of our service stipulates that it is not designed for individuals under the age of 13, and we do not knowingly gather personally identifiable information from individuals in this age group. If you are a parent or guardian and are aware that your child has provided us with Personal Data, we kindly request that you make contact with us. In the event that we discover that we have collected Personal Data from individuals under the age of 13 without obtaining parental consent, we will take immediate steps to remove this information from our servers. Should we be required to rely on consent as a lawful basis for processing your information, and if your jurisdiction necessitates parental consent, we may request permission from a parent prior to the collection and use of such information.

The Chennai Silks reserves the right to revise this Privacy Policy. Any potential amendments will be conveyed on this website or directly to the concerned parties. This privacy policy is presently effective and is dated May 2024. Nevertheless, owing to the ongoing evolution of our website and its offerings, or alterations in legal or official prerequisites, it may become necessary to modify this privacy policy.

If you have any questions or concerns about how The Chennai Silks handles your personal data, or if you would like to raise objections about the way your data is processed, we are here to help. You can reach out to us by sending a mail to the ID provided below or by calling the phone number listed. Your privacy and data protection are important to us, and we are committed to addressing any issues you may have regarding the processing of your data. Please don't hesitate to contact us; we are here to assist you Email …………………………………….. Phone …………………………………….